Welcome to the Florida Respite Coalition!
Focus On The Caregiver
Welcome back to the Florida Respite Coalition and the Focus on the Caregiver! The mission of the Florida Respite Coalition has, and will continue to be, to support caregivers and promote quality respite care to individuals with special care needs throughout the state. We are now able to expand our interest to reflect care giving throughout the lifespan of individuals who need assistance. Through donations, grants, and advertising, we can maintain our website and expand information and respite resources. The Board remains committed to the caregivers of our state. The website is operated by volunteers who give generously of their time and talents to maintain and update the website. We welcome respite providers and others to nominate care providers for our Caregiver Locator. If you have articles of interest, or would like to donate to the coalition, please contact us at Contact@FloridaRespiteCare.ORG.
What Is Respite?
Respite is time taken by a caregiver for rest and rejuvenation. It is temporary, short-term relief that provides a break from the extraordinary demands of ongoing care for an individual with disabilities, special needs or chronic illness. FRC believes every caregiver deserves a break. Please use our list of resources for respite care as a guide to find the best possible care for your loved one.
This Month’s Feature
Are You Paying Your Nanny Tax?
With the advent of the Nanny Tax in 1994, it became a little more complicated for a family to hire a nanny, housekeeper or senior caregiver. A number of recent developments have made hiring of such workers more complicated. Employment taxes are expensive, but the fines and penalties of not paying them can cost so much more. And the IRS has determined that caregivers are employees, not independent contractors.
So what do you need to stay out of trouble? At a minimum, each employee needs to complete a Form W-4 to document the number of personal exemptions that will be used to calculate withholding taxes. It stays with the employer in the employee file. Click here to download the form.
Additionally, a Form I-9 is used to verify that the employee is eligible to work in the United States. This form also once completed is maintained in the employer’s file. This form is available from the Department of Homeland Security. The form was updated January 22, 2017. You can download it from: https://www.uscis.gov/system/files_force/files/form/i-9-paper-version.pdf Additional information is available at: https://www.uscis.gov/i-9
A written record of the hours worked by day is necessary to determine if you’ve been compliant with the law in your state, as well as a written agreement of the rates to be paid for regular and overtime hours. The rate agreement should be signed by both employer and employee and maintained in the employee file. Timecards are needed to document the days and number of hours actually worked, should be signed by both employee and employer when completed, and maintained by the employer. They substantiate the amount paid per paycheck.
A W-2 must be provided to each employee at year end. It’s a summary of all compensation paid during the year, and a copy goes to the Social Security Administration as well as to the employee. The form and instructions can be downloaded from: https://www.irs.gov/pub/irs-pdf/fw2.pdf and https://www.irs.gov/pub/irs-pdf/iw2w3.pdf
Sharing agreements between federal agencies, and the growing domestic workers’ rights movement, make payroll tax regulations an issue for all families.
The hiring family is responsible withholding and submitting taxes, FICA and Medicare, paying the employer’s share of FICA and Medicare, as well as filing and paying federal and state unemployment taxes. These household workers are by law hourly employees and must be compensated for overtime. They are entitled to at least minimum wage.